Registration and Fees

Due to the last announcement about the necessity to turn CERME12 into a virtual conference we had to adapt the registration.

Conference registration

December 15^th (CET): final deadline for pre-registered participants to complete and pay their registration. After this date they lose their preregistration priority but may still register if place is available.

REGISTRATION IS CLOSED!

December 15^th (CET): final deadline for signing up for the waiting list (see below).

December 17^th (CET) – December 31^st(CET): Invitations for registration sent to people on the waiting list (prioritizing co-authors of accepted contributions), with one week window to register. Preregistered participants may also complete their registration in this period, as long as space remains.

Payment INFORMATION:

Starting March 1st, all payments to Italian public institutions including the Free University of Bozen-Bolzano, must be done via the Italian pago PA system.

Unfortunately, we cannot send you an IBAN to make a bank transfer, as this is not allowed by Italian law.

Advice for the payment
– In case you see an Italian site, please DO NOT click on it. Just wait until the process brings you to the next site, where you can select the English language.
– If you are getting into problem by paying with credit cart, please consider that it might be that the credit card(s) have the restrictions not to do payments outside from your country (versus Italy) or, that you have a sort of security code to put in when you will pay which you should receive either by message, a push up message, a e-mail, etc.
– A solution could be that you could try to pay by PayPal. In this case, after going through the invoice details, please select “other payment methods” > PayPal.

HERE you can find a guide how to pay the conference fee Download

Waiting list

For those who did not pre-register we create a waiting list.

The waiting list is CLOSED.

The priority of the waiting list:
1. Co-author of paper where the first author cannot attend (limited to one co-author)
2. Other co-authors
3. Others

As soon as places become available, we will let you know by e-mail. You will have 1 week to fully register. After that time other people of the waiting list will be selected.

Conference Fee

Fees of Conference Registration

	Registration (until December 31st 2021)
Academic	400 Euro
Student* and Young Researcher**	285 Euro

*  she/he is doing her/his doctoral study or has completed it not more than 3 years earlier
** she/he is enrolled in a Master or Phd Program
*** See Cancellation Policy of Congress Fee

The fees to pay in order to register remain unchanged. However, it is clear that an online congress is somewhat cheaper to organize than the normal format, and because we changed the format more than two months ahead of time, considerable costs for the normal conference could be avoided. It is therefore likely that all who paid the conference fee will receive a partial refund after the conference. But we can only know the exact amount once the conference is over (it depends, among other things, on the final number of participants). And it is very costly to do refunds so we will only do it once – after the conference. Excursion fees, and accompanying person fees, will be refunded at the same time.

Notice: proposing changed fee schemes now would create unfortunate differences among participants and further complicate the situation at the time of refunds.

Financial transparency

As for all other ERME activities, CERME12 cannot generate any surplus, once all expenses (including all conference costs, production of proceedings, ERME memberships, Graham Littler fund contribution, and possible partial refunds) are paid. The financial report from CERME12 will, as usual, be presented for the ERME board with this as a condition for approval.

Definition and declaration for Young Researcher and student

Student: she/he is enrolled in a Master or Phd. Program.

Young Researcher: she/he is doing her/his doctoral study or has completed it not more than 3 years earlier.

Upon registration, students and young researchers must upload a declaration. The declaration in English should be worded as follows:

I confirm that [name of the student] is a current student at [name of the Institution] and enrolled on [name of Course or Program] under the supervision of [name of a supervisor].

Signed and dated by both student and supervisor.

Cancellation Policy in case of failure to register

Accepted contributions (paper or poster) for which the submitting author has not registered by December 31^st, will be removed from the conference program. (Exceptions may be applied for to cerme12@unibz.it by December 17, if the submitting authors is replaced by one fully registered co-author who is not responsible for presenting any other contribution).

Pre-Registration

PRE-REGISTRATION IS CLOSED

Conditions for Pre-Registation

When submitting the paper/poster, the payment of a pre-registration is mandatory.
The payment must be paid by the submitting author of a paper or poster. Co-authors do not pay this pre-registration fee.
The submission of the paper/poster is only valid after payment has been received. If payment is not received (by 15 September), the paper/poster will not be considered.
The pre-registration fee includes the membership fee for ERME 2022.
Transaction fee may be applied and will be paid by the participant.
Once the paper/poster is accepted, participants will be requested to pay the registration fee for the conference, where the pre-registration fee will be taken as partial payment of the conference fee.

Fees of Pre-Registration

	Pre-registration fee (until 15th September 2021)
Accademic	55 Euro
Young Researcher*	30 Euro
Student**	30 Euro

* she/he is doing her/his doctoral study or has completed it not more than 3 years earlier.
** she/he is enrolled in a Master or Phd Program

Definition and declaration for Young Researcher and student

Student: she/he is enrolled in a Master or Phd. Program.

Young Researcher: she/he is doing her/his doctoral study or has completed it not more than 3 years earlier.

Upon registration, students and young researchers must upload a declaration. The declaration in English should be worded as follows:

I confirm that [name of the student] is a current student at [name of the Institution] and enrolled on [name of Course or Program] under the supervision of [name of a supervisor].

Signed and dated by both student and supervisor.

If you need help with the pre-registration or if technical problems arise during payment, please write to us at the following e-mail address: cerme12@unibz.it and send with you a screenshot where you get stuck.

Cancellation Policy for PRE-REGISTRATION

The pre-registration fee is non-refundable, even if the paper/poster is not accepted.

Payment Methods

Starting March 1st, all payments to Italian public institutions including the Free University of Bozen-Bolzano, must be done via the Italian pago PA system.

We accept payments by credit card. We cannot accept payment by bank transfer, check and cash. Any additional fees (e.g. bank charges) are at own expense.

Please note, by paying you will be taken to the secured site of our payment service. Your payment will then be made to the CERME12 account of Free University of Bozen-Bolzano. All registration fees are exempt from VAT. Payment of the applicable pre-registration fee must have been made within 14 days after pre-registration and no later than 15th September 2021. Your invoice will be sent via e-mail from cerme12@unibz.it.

Privacy Policy

Personal data will be collected, processed and stored by Free University of Bozen-Bolzano, on behalf of the CERME12 Congress organizers, in its capacity as data controller, only for the preparation and execution of CERME12 and YERME day. Delegates’ personal data will be retained securely and under the applicable law, you may, at any time, request access to your personal data, as well as its rectification, erasure or limited processing, portability of your data, or oppose to the processing by written request addressed to the Data Controller through the e-mail address CERME12@unibz.it

Further Information you can find here.